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When Are Employee Travel Expenses Tax Deductible

Employee Travel Expenses Deduction

The travel expenses you pay, but don’t receive reimbursement for from your employer, are tax deductible on your personal federal income tax return. There are two situations that make travel expenses tax deductible. The first is when your boss requires you to go on an overnight business trip, and the second is when you have a temporary work assignment in a new area that is too far from your home to commute back and forth to on a daily basis.

What Travel Expenses Are Tax Deductible

The travel expenses you can deduct depend on whether you go on an overnight business trip or are on a temporary assignment. When on business trips, you can deduct the cost of hotels, 50 percent of your meal expenses, incidental costs such as using the hotel’s business center, laundry services and reasonable gratuities. Your tax deductible travel expenses also include your transportation costs, such as airline and train tickets, the cost of renting a car as well as the gas, and any taxis or public transportation you pay for to get to and from the airport or train station and to commute around town after you arrive. The same travel expenses are tax deductible for temporary work assignments; however, if it’s a long-term job assignment, then you can deduct the entire cost of an apartment lease and the utilities.

Deducting Employee Travel Expenses

If you are an employee, you will claim your tax deductible travel expenses on the Schedule A attachment to your IRS Form 1040. Filing a Schedule A indicates that you are electing to itemize your deductions. So if you claim the standard deduction on your federal income tax return instead, then you cannot claim any additional deduction for your travel expenses. If you do itemize, you may also need to file a Form 2106 or 2106EZ to report all job-related expense deductions, including your travel expenses. If you are self-employed and the travel expenses relate to your business, then you report them directly on your Schedule C attachment.

Reference: IRS Form 2106-Employee Business Expenses