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Guide to Deducting Clothing Expenses in a Sole Proprietorship

When you run a business as a sole proprietorship, you can reduce the income tax you’ll owe by taking a deduction for every expense that is ordinary for the type of business you operate, and necessary or helpful to running it. A business expense that may be deductible on your Schedule C this year covers the cost of certain types of clothing you purchase that’s predominantly for use in the business. However, don’t assume that every clothing purchase is a deductible business expense – there are a number of requirements you’ll need to satisfy before you can deduct the clothing expenses of your sole proprietorship.

Ordinary & Necessary

The first of two requirements is that each clothing expense be ordinary, which the IRS defines as an expense that’s common and accepted within a particular industry. However, you’ll need to satisfy the necessary requirement as well. For clothing expenses to be deductible in a sole proprietorship, the clothing doesn’t need to be essential – it just needs to be helpful to your business.

Business-Related Clothing

Keep in mind that the IRS doesn’t publish a list of industries in which clothing costs can be deducted. Instead, sole proprietors have some discretion in making a reasonable determination on their tax returns. Two common situations where clothing costs are deductible business expenses include the purchases of protective boots for a sole proprietor with a construction business or uniform purchases and dry cleaning to the owner of a restaurant or other that you wear in a restaurant or other food service business.

Sometimes it may be necessary for you to purchase a professional wardrobe for the line of business you’re in. And even if you wouldn’t buy the clothing for personal purposes, it may e a nondeductible on your Schedule C. As a general rule, if you can wear the clothing – meaning it’s appropriate – when not working in your business, the IRS may disallow a deduction and find that the clothing is for personal use rather than for use in your sole proprietorship. For example, the cost of three suits isn’t deductible since a suit is appropriate attire in a wide range of non-business settings. But if the lapel on each suit jacket has your company’s logo – you’ll have a much stronger position for deducting the related costs on Schedule C or Schedule C-EZ in the “other expenses” category.

IRS Reference:
Schedule C